MOM-documentation - what is it?

2025-11-21 Academic PiD Drift

In order for a building to function well over time, it must be taken care of. This means that the building must be managed, operated and maintained systemically. This is where the MOM documentation comes into play. MOM stands for Maintenance, Operation and Management.
The documents set requirements for inspection, control and maintenance of all systems and components in the building, and serve as an important tool for planning and follow-up in the day-to-day management of the property.

An introduction

When a requirement was introduced in 2010 that the responsible applicant should hand over MOM documentation to the building’s owner, it caused quite a stir. Many people thought it was unclear what the documentation should actually contain, who was responsible for what – and whether it was even useful.

But well-documented MOM is actually a very important tool, especially for you who own or operate a building. It gives you the information you need to understand how the building functions, and what needs to be done to keep it in good technical condition.

What is MOM documentation?

Drawings, instructions and technical specifications
Information about which materials and products have been used
Routines for inspection and maintenance
Reports and calculations that document that requirements for construction and fire safety have been met
Description of how different parts of the building function, how they are installed, and how they should be maintained

For fire safety, this is extra important; You need to know how alarms, sprinkler systems and escape routes work, and when they should be tested.

💡 Tip

The owner must define when entering into a contract what is expected regarding MOM documentation, how it will be delivered/transferred and structured.

Remember that:

You have the right to complete MOM documentation before the building is put into use.
You can set requirements for what should be included, and in what form.
The documentation must be understandable and accessible to those who will use and maintain the building.

Scope

A MOM documentation does not cover all construction products, but primarily applies to construction products, technical installations, systems and components that are to be operated and maintained.

Description that makes it possible to find a replacement product
NOBB number
Dimension
Color
Surface treatment
Other information

Cleaning and cleaning methods and surface products
Inspection/control
Maintenance instructions and intervals

Estimated technical service life without replacements
Warranty and conditions
Moisture resistance
Cleaning friendliness
Other information

Manufacturer/importer
Postal address
Postal code and postal address
Telephone number
Email
Internet

Summary

MOM is not just a legal requirement, it is the key to safe and efficient operations. Operations personnel and the client must ensure that complete MOM documentation is received before the building is put into use. Then the system functions as the tool it actually is: an aid to safe and efficient operations.

How can we help you?

Having a full overview of MOM is crucial for safe operations. With PiD Drift you get a digital tool that collects all MOM documentation in one place, makes it searchable and easily accessible to everyone who operates the building. The system allows you to:

Plan and follow up on maintenance with checklists that comply with legal requirements
Monitor fire safety and other important safety measures in real time
Update information directly in the field via mobile or tablet

With PiD Drift, it becomes easier to ensure that MOM is understandable and accessible - so you can focus on safe and efficient operation without the risk of anything being overlooked.