PiD Drift
PiD Drift is a web-based software that handles planning, documentation, case management, coordination and notification within all areas of the property’s technical and organizational aspects. This includes project management, daily operations, risk assessment and follow-up of activities - throughout the building’s entire lifespan. The system is built up of many modules that are closely integrated with each other.
Centralized documentation and reporting
For property companies with multiple properties, all documentation is collected in a database, where reports can be taken in real time to provide a correct time picture of the situation in the company across all properties. In order to be able to make qualified comparisons, the properties can be grouped, e.g. by taking out a report for only hotels or shopping centers.
Comprehensive internal control and security
Our internal control system stands out by offering a comprehensive approach to systematic security work. It not only covers basic requirements, but also has advanced features and insights that support optimal property management for both property managers, operations personnel and other users of the properties. In addition, PiD Drift is one of the few systems that offers, and streamlines, communication with tenants.
Modular structure and flexibility
PiD Drift can be used as a tool to ensure systematic operation and security work in both small and large properties and property companies. The system is built up of individual modules. Each module has its own functionality and they can cooperate across the system to offer a wide range of services. These services cover various aspects of internal control.
Always available – also on mobile
The software is available on all platforms. We have also developed our own app, PiD Drift Mobile, for Android and iOS.
Moduler
The Inspection, Control and Maintenance module gives you the opportunity to plan and coordinate
important tasks and
inspections on the property, as well as carry out control rounds using QR codes for effective
follow-up of important
components
This versatile module also handles notifications for errors, forms, agreements and FDV components,
and gives you a full
overview of unread messages that have been published on the property, providing a comprehensive
solution for managing
your properties.
With our in-house developed app for Android and iOS, you can go through inspection rounds using QR codes
placed in the building. These are
points that are scanned and give you the opportunity to report errors and deficiencies that are
discovered. Errors can be described with images and
text. When you go on an inspection tour, you also automatically have the history of all the inspection
points with you. You can easily
see which errors have been discovered previously. An inspection tour can be defined with a fixed
interval. This makes
it very clear to see which inspection tours have been carried out or which inspection tours remain in a
given
period.
You can create single tasks or recurring tasks with the integrated task module. Here it is also
possible to
add images, checklists, associated agreements and FDV components and more. By creating a task in PiD
Drift or
in PiD Drift Mobile, the system will follow up on the task for you. Notification of creation is sent
to the participants.
Then,
the system notifies the users involved in the task about the progress, or when the deadline is about
to expire. In EKV
you will be able to find the task again, and when it is completed, the participants will receive a
notification in the app. All completed tasks are
saved and all documentation is maintained in PiD Drift.
The error module contains all reported errors and deviations on the building. All errors reported from
forms, inspection rounds and
tenants are stored here. You can also process errors, provide feedback to the reporter, or create tasks
to
correct errors. All errors can be tagged and categorized based on the type of error and severity. It is
also possible to
link errors to areas, FDV components and documents. This gives you the opportunity to document the error
thoroughly.
With the form module we can create all types of forms. The system comes with a selection of forms
that are available to
users. We distinguish between “tenant forms” and “operational forms”. Where questions in a form have
answer options, we can
mark and highlight form responses with deviations so that it is easy to see what needs to be
followed up. Notifications can also
be sent to operations when someone registers a form, or only when a form with deviations or errors
is registered. We
have created tools to make it easy to handle large amounts of form responses. This makes the job of
following up
all tenants simple and efficient.
Proper management, operation and maintenance extend the life and quality of components. In this
module, you can
add components under specific topics from the building component table. Documents such as
instructions for use or maintenance reports from external suppliers can be stored. You can also link
components to
QR codes, errors, tasks and agreements. This makes it easier to keep track of maintenance.
You get an overview of important elements in the organisation's operations. This includes most of
the information related to the building's areas, in addition to users, control points, FDV
components (Management, Operation and Maintenance) and property roles. Contact information for key
people in the building is available in the infrastructure. In the infrastructure, you can filter by
plan, area, number of people, gross area, whether the area has flammable goods, and more.
The core of PiD Drift is the archive, and all documentation about the property is stored here. It can be
anything from fire documentation,
agreements, FDV, HSE and internal controls to name a few. We have made it possible to digitally sign
these documents to
ensure that the documents that are uploaded are taken care of. The archive supports file versioning and
tagging. When a new
version of an existing file is uploaded, you can easily describe the changes in the document. We use
tags to
describe the documents that are uploaded so that they are easier to find again. The folder structure is
a template we have developed
over many years in the industry and you have the opportunity to supplement with your own folders where
you need it. Each
folder has its own rights that define who can see the content.
The course administration module gives you the opportunity to stay constantly updated on who has
valid or
invalid course certificates on your property. The functionality of this module makes it easy to
manage course participants.
Current regulations for HSE and fire prevention require that a risk assessment be made before
operational
changes are implemented. Such changes can include construction work, disconnection of security systems,
establishment of a new tenant
etc. By using this module, the work is documented in a simple way directly in the program. If the risk
factor
comes out with a value that cannot be accepted, the program notifies that measures must be taken. This
module is linked to
the deviation and task modules. Risk assessments can be linked to specific areas, documents in the
archive, control points in
the building and FDV systems/components.
In the agreement module, it is easy to follow up on all agreements related to the property or
company. In PiD Drift you can
register several types of agreements, whether framework agreements or leasing agreements. The
agreement is set up in a simple wizard
where all necessary information is entered, from which building part the agreement applies to to the
estimated annual cost.
Get
notifications when the expiration date or termination deadline is approaching, or let the system
automatically renew an agreement for you.
This module provides a good overview of financial investments and measures that are desired for your
property. In the
investment module you can set up a budget and enter documentation for the investment measures. The
measures can
include arguments for why the investments are necessary, as part of the decision-making basis for the
property management.
PiD Score is a report that describes the level of documentation of the building in PID operation,
based on fire, internal control and
electrical regulations. The purpose is to make the job of completing the HSE documentation easier,
by indicating which
points have been addressed and where there are deficiencies. The report describes activity related
to HSE, but not the quality of the
documents. The report therefore does not provide an accurate description of the building's
condition, but indicates the extent to which
the HSE work has been systematized.
This is a powerful tool for extracting data for further processing and benchmarking. Information that
can be extracted
is statistics for inspection rounds, forms, errors, users, key figures for last year and PiD Score for
all buildings in the company.
This tool can be used both for separate properties and for the company as a whole. With such an
overview, it is
easier to identify, improve and prevent deviations or deficiencies.
All users who will have access to PiD Drift are registered in this module. This applies to
everything from administration,
caretakers, security guards, tenants, etc. The role the user has defines the rights they have in the
system. All
users can have access to one or more properties regardless of whether they are an operational user
or a tenant. The
system ensures that user information is updated by requiring all users to confirm their personal
information every quarter.
With messages you have the opportunity to reach all users of the system, such as your tenants. This is a
smart tool where you can post information on one or more buildings. A message can also be linked to a
form that
should be registered. It is possible to send the message by email to everyone in the building, or to a
selection of users based on
user type. You can also choose to hide the messages from some of the users in a building.
Your properties are registered in this module and linked to your company. Here we define who is
the operating manager, HSE manager and owner's representative in the building. These are given their
own roles in PiD Drift and will, among other things, be
notified when a form with an error is registered. Tenants in the building are registered in this
module, and it is also possible
to create all floors, areas and rooms in the building. Checkpoints in the building are defined in
this module and these provide the basis
for creating inspection rounds.
Your company is registered in this module. Here we define who is the coordinator in your company. This
user is
the one who has the highest access and responsibility for following up on errors and deficiencies that
are not handled by operating personnel. At
the enterprise level, there is also a company archive that applies to all properties. In the company
archive,
procedures, user manuals, or other documents that apply to the entire enterprise can be stored.
PiD Drawing Archive is a data server that is not integrated into PiD Operation. The purpose is to
establish a repository for all digital drawings, including versions as the properties are developed,
and to provide external users with access. It is also possible to share access to the drawing
archive with other companies that are responsible for ongoing revisions of the drawings.
